MINUTES OF MEETING SOUTH KENDALL
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the South Kendall Community Development District was held on June 23, 2023 at 9:00 a.m. at Tuscany Village Clubhouse, 12801 SW 133rd Terrace, Miami, Florida.

Present and constituting a quorum were:
Jesus Hernandez	Chairman (by phone)
Sergio Valdes	Vice Chairman
Betty Fayad	Assistant Secretary
Laura Montanez	Assistant Secretary

Also present were:
Luis Hernandez	District Manager
Ginger Wald	District Counsel
Andrew Gill	GMS
Derek Montanez	Resident
Yamilet Milan	Club Manager

FIRST ORDER OF BUSINESS	Roll Call
Mr. Luis Hernandez called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor to Unexpired Term of Office
- Seat #4 (11/2026)
Oath of Office for Newly Appointed Supervisor
Election of Officers
Mr. Luis Hernandez: Moving on to Item #2, which is Organizational Matters. The first thing is that I will remind the Supervisors that there is a vacant seat on the Board. Is there anyone that the Board would like to appoint at this time? I do want to remind all of the Supervisors that it is always ideal for the District to have five Supervisors on the Board, so if any of you might know someone who resides in the community who is an American citizen and might be interested in joining the Board, I would suggest that you invite them to attend the next meeting because at the next meeting in August, we will be adopting the budget and it is likely that we might have some residents show up. The part that needs

to be reminded to the Supervisors is that once that individual is appointed to the seat, the Board doesn’t have any control of forcing the individual to attend. Therefore, it is always advisable to choose someone who is willing to invest time in attending the meetings. With that being said, let’s move on to the next item.

THIRD ORDER OF BUSINESS	Approval of Minutes of the April
28, 2023 Meeting
Mr. Luis Hernandez: Item #3 is Approval of Minutes of the April 28, 2023 Meeting. This would be the time to make any changes, corrections, additions, or deletions. If there are none, then a motion to approve the minutes would be in order at this time.

On MOTION by Ms. Montanez seconded by Ms. Fayad with all in favor, the Minutes of the April 28, 2023 Meeting were approved as-presented.

FOURTH ORDER OF BUSINESS    Discussion on Proposed Fiscal
Year 2024 Budget
Mr. Luis Hernandez: Moving forward, next we have Discussion on Proposed Fiscal Year 2024 Budget. Since it was presented at the last meeting, I am not going to be spending too much time going over it, but the part that I do want to remind the Supervisors is that based on the increases in expenses, the District is going to be contemplating having an increase if compared to the prior year. If you go to page 14, you will see the amount of the increases. The total increase for Phase 1 is $106.37. For Phase 2 it is
$92.30, and for Phase 3 & 4, it is $31.58. These increases will make it so that everyone has the same total operations and maintenance amount. Does anyone have any questions about the proposed budget?
Ms. Wald: This is the same proposed budget we already approved?
Mr. Luis Hernandez: That is correct. I am just reminding the Supervisors about the increase and giving them the opportunity to discuss it.
Ms. Montanez: I have a question. I guess there is an increase in the tree trimming because we are cutting a lot more down.
Mr. Luis Hernandez: As it was explained at the last meeting, part of the problem the community is facing is there are only two options.	We cannot remove the trees

because they are required by Miami-Dade County to have them, but if we don’t keep them as small as we can, then they start destroying the sidewalks. So, by increasing the tree trimming, it minimizes the damage they will cause to the sidewalks. At the same time, every time we have damage, we have to fix the sidewalks and put in root barriers, but if the trees continue to grow, the roots can continue to cause damage. Any other questions? Hearing none, we can move on to the next item.

FIFTH ORDER OF BUSINESS	Discussion  on  Revision  to
Holiday Lighting Agreement
Mr. Luis Hernandez: Moving forward, the next item that we have is Discussion on Revision to Holiday Lighting Agreement. In the past, the District entered into an agreement with the entity, but the HOA has entered into an agreement with them and the District will be paying half of the total cost. Part of the concerns the community had last year is that only small areas near the entrances were done. This year, the contract has been fully revised to include the clubhouse as well. The beauty of the entire process of what is taking place is that last year, the obligation from the HOA and the CDD each paid
$7,000 and this year, after the negotiation, the cost is $7,798.50. It is only a little bit more, but the community will be getting a lot more so I think that it is extremely worth it.
Ms. Montanez: Is this the same company?
Mr. Valdes: Yes, except they are going to be doing a whole lot more this year. They are also going to be decorating the clubhouse. It is a lot more work for just a little bit more money.
Ms. Fayad: Hopefully they will do a better job on the palm trees this year.
Mr. Valdes: What happens is as the fronds come down, even though we had them cleaned last year before Christmas to be able to accommodate the decorations, if anything touches them, or there are excessive rains, it causes the fuses to blow. They did come out and replace just about every single one of them, but it happens everywhere. The only reason it is more visible here is because it is at the entrances and we have many more palm trees that are decorated. So, you are going to see it more.
Ms. Wald: So, the HOA is entering into the agreement and they are asking for a 50% contribution from the CDD, correct?
Mr. Luis Hernandez: That is correct.

Mr. Valdes: Yes, and they have already paid the 50% because you have to get in line to make sure that they come on time and there is also a discount for early payment. So, the HOA already provided that.
Ms. Wald: So, it would be a motion to authorize payment directly to the HOA the amount of $7,798.50.
Mr. Valdes: No. When they finish the work, the CDD will then pay the other 50%.
Ms. Wald: So paying the vendor directly? That is a problem because we don’t have a contract with them. You can pay the amount to the HOA as a contribution.
Mr. Valdes: Okay, then do it that way.
Ms. Wald: The HOA is the one entering into the contract. We cannot pay someone unless we have an agreement. That is why I was trying to clarify. The motion would be to authorize payment directly to the HOA an amount of $7,798.50.

On MOTION by Mr. Valdes seconded by Ms. Fayad with all in favor, the Board authorized an amount of $7,798.50 to be paid directly to the HOA as a contribution for the holiday lighting.

SIXTH ORDER OF BUSINESS	Discussion on Pool Restoration
and Consideration of Proposals
Kiddie Pool
Other Pool
Mr. Luis Hernandez: Moving forward, next we have Discussion on Pool Restoration and Consideration of Proposals. As you probably remember from the last meeting, the Board authorized making repairs and fixing the main pool. One of the problems we have found is that we did not discuss the kiddie pool and the other pool on the other side. So, we received proposals for these pools, too. The kiddie pool is around
$7,000 and the other pool is around $58,000. I don’t know if there has been discussion about this on the HOA side, as well.
Mr. Valdes: No. I apologize because I was supposed to meet with them this week, but I was a little bit under the weather. So, what I discussed with Luis, just for the Board’s information, is that other pool is almost fifteen years old. It has never been touched, never been re-surfaced, nothing has ever been done to it. Some of the rebars are coming out, so it is time. The proposed cost to fix it is $58,000, and as Luis explained, it is maintained

by the CDD. The HOA is not really collecting any money for it, so what I discussed with Luis is to get an estimate for it, and that came in at $58,000. Yamilet, correct me if I am wrong, but based on the numbers we have with the HOA, and what we have in the operating fund, maybe the CDD can pay half, and maybe the HOA can pay the other half from the operating because technically we don’t have a line item for pool services. The HOA owns that pool but has an agreement with the CDD for the maintenance.
Ms. Wald: No, that’s totally different. You are talking about doing actual restoration and more specifically on a pool that is not owned by the CDD.
Mr. Luis Hernandez: Let’s go with the part that we know, and we will define the part in question and bring that back to the Board with the appropriate steps. Right now, we can concentrate on the $7,880 for the kiddie pool. There are funds available if the Board would like to do that, and by the next meeting, we will define what needs to be done for the other pool. If the Board would like to move forward with that, a motion to authorize an amendment to the existing agreement for the improvements that will be made to the main pool to add the kiddie pool for the amount of $7,880 would be in order.

On MOTION by Ms. Montanez seconded by Ms. Fayad with all in favor, the Board authorized an amendment to the existing agreement for the improvements to be made to the main pool to also include the kiddie pool for an amount of
$7,880.

Mr. Luis Hernandez: As for the other one, we will be discussing that with the HOA and determine what will be the proper route to take.

SEVENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Luis Hernandez: Staff Reports. Ginger, anything to report?
Ms. Wald: Just reminding you to get your Form 1’s in and next year when you do your Form 1, on the second page you will see a box that asks if you have completed your ethics training. We have always told you that you can ignore that box because it didn’t apply to you, but starting next year it will. Next year you will have to do four hours of ethics training. It is very specific as to what you can hear as a public official, public records, and so on and so forth. It is only four hours, and it is not that big of a deal. Every

other public official has been doing this for years and they finally are requiring Supervisors also complete this. There are plenty online and it can be done all at once, or you can do it over time, but you do need to complete it before you submit your form. It is not that difficult, but it is going to be a requirement. We will provide more information in a memo soon with the different websites. Most of them are free.
Ms. Montanez: If I have to do it already because I have to do it as a CPA, it also counts for this, right?
Ms. Wald: It is different from being a CPA. If you have a public one, maybe, but probably not. If you have certain programs and you show them to me, I can tell you whether or not they qualify.
Ms. Montanez: Okay.
Ms. Wald: I just wanted to make the Board aware of this new requirement. We will have a memorandum with more information and we will also have our legislative update memorandum available by your next meeting.
Ms. Montanez: When is the deadline for that? Mr. Luis Hernandez: July 1st of next year.
Ms. Wald: Right. Not this year. I am just giving you plenty of advanced notice.
And don’t worry, we will keep reminding you. That is all I have.

Engineer
There not being any report, the next item followed.

Club
Mr. Luis Hernandez: The only item I am aware of for the club is, and being that I like to keep the Board informed, we received an estimate from The Fitness Solution, Inc. in the amount of $5,366.79 to make sure all of the gym equipment is working properly. This is within the budget and already contemplated, so it is just more so an acknowledgement that this will be occurring.

Manager
Number of Registered Voters in the District – 1,070
Mr. Luis Hernandez: Under Manager, I need to inform the Board that there are 1,070 registered voters residing within the District. The reason and importance of this

announcement are that after six years of establishment and once the District has 250 registered voters, the Supervisors will start being elected through the general elections process that is controlled by the Miami-Dade County Supervisor of Elections. Even though the District has already met both requirements, and all of the Supervisors are elected through that process, the Florida Statutes still require us to make this announcement each year. Another thing to keep in mind is that you are representing 1,069 registered voters within this particular community.
Mr. Valdes: Does it still count if you are renting rather than owning the property?
Mr. Luis Hernandez: Yes. That does not matter. If you are registered to vote at an address within the CDD, then you qualify regardless of renting or owning. All they are checking is where you are residing.

Discussion of Financial Disclosure Report and Reminder to File Annual Form
Mr. Luis Hernandez: Moving forward, Ginger has already reminded you to file your forms. I believe at this point, most of you have probably already filed yours, but if not, I have extra copies if you need one, and please make sure to file it with the Supervisor of Elections office as soon as possible since we are nearing the deadline.

EIGHTH ORDER OF BUSINESS	Financial Reports
Acceptance of Check Run Summary
Acceptance of Combined Balance Sheet
Mr. Luis Hernandez: Moving forward, next you will find the Financial Reports. Tab A contains the check run summary and tab B has the combined balance sheet. Unless anyone has any questions on the financials, I will be asking the Board for a motion to approve them at this time.

On MOTION by Ms. Fayad seconded by Ms. Montanez with all in favor, the check run summary and the combined balance sheet were accepted.

June 23, 2023	South Kendall COD

NINTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments

and

Mr. Luis Hernandez: Are there any Supervisors requests? Hearing none, are there any comments from the audience? Not hearing any comments from any of the Supervisors, nor the audience members, we can move on.

TENTH ORDER OF BUSINESS	Adjournment
Mr. Luis Hernandez: Unless anyone has anything else to discuss, a motion to adjourn the meeting would be in order.

On MOTION by Mr. Valdes seconded by Ms. Montanez with all in favor, the meeting was adjourned.

J

Secretary I Assistant Secretary	Chairman / Vice Chairman

Created:

2023-08-28

By:

Robin Friedman (rfliedman@gmssf.com)

Status:

Signed

Transaction ID:

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08-25-23meetingdocumentstobesigned-SouthK endall
Final Audit Report	2023-08-31

"08-25-23meetingdocumentstobesigned-SouthKendall" History
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2023-08-28 - 3:39:14 PM GMT

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2023-08-28 - 3:41:47 PM GMT

'El Email viewed by Luis Hernandez (lhernandez@gmssf.com)
2023-08-28 - 3:42:22 PM GMT

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Signature Date: 2023-08-28 - 3:44:08 PM GMT - Time Source: server

Document emailed to jmhernandez1962@gmail.com for signature
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2023-08-31 - 5 32 08 PM GMT

0'0 Document e-signed by Jesus Hernandez Gmhernandez1962@gmail.com)
Signature Date: 2023-08-31 - 5:32:10 PM GMT - Time Source: server

q	Document emailed to Rich Hans (rhans@gmssf.com) for signature
2023-08-31 - 5:32:12 PM GMT

'El Email viewed by Rich Hans (rhans@gmssf.com)
2023-08-31 - 6:30:58 PM GMT

0c) Document e-signed by Rich Hans (rhans@gmssf.com)
Signature Date: 2023-08-31 - 6:31:14 PM GMT - Time Source: server

0	Agreement completed.
2023-08-31 - 6:31:14 PM GMT