MINUTES OF MEETING SOUTH KENDALL
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the South Kendall Community Development District was held on August 26, 2022 at 9:00 a.m. at Tuscany Village Clubhouse, 12801 SW 133rd Terrace, Miami, Florida.

Present and constituting a quorum were:

Jesus Hernandez	Chairman
Sergio Valdes	Vice Chairman
Betty Fayad	Assistant Secretary
Laura Montanez	Assistant Secretary Also present were:
Luis Hernandez	District Manager
Gregory George	District Counsel
Derek Montanez	Resident
Yamilet Milan	Club Manager

FIRST ORDER OF BUSINESS	Roll Call
Mr. Luis Hernandez called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Organizational Matters
A.	Consideration of Appointment of Supervisor to Unexpired Term of Office for Seat #4
B.	Oath of Office for Newly Appointed Supervisor
C.	Election of Officers
Mr. Luis Hernandez: Item #2 is Organizational Matters. I just need to remind the Supervisors that Seat #4 is vacant. Does the Board have anyone that they would like to appoint to the vacant seat? Not hearing any nominations, we can table all of the Organizational Matters items until the next meeting.

THIRD ORDER OF BUSINESS	Approval of Minutes of the June
24, 2022 Meeting
Mr. Luis Hernandez: Moving forward, the next item we have is Approval of the Minutes of the June 24, 2022 Meeting. This would be the time to make any changes,

corrections, additions, or deletions.	If there are none, then a motion to approve the minutes would be in order.

On MOTION by Ms. Montanez seconded by Mr. Valdes with all in favor, the Minutes of the June 24, 2022 Meeting were approved as-presented.

FOURTH ORDER OF BUSINESS	Staff Reports
A.	Attorney
Mr. Luis Hernandez: Moving forward to Staff Reports, Attorney. Gregory, anything to report?
Mr. George: No report. I think the legislative memo was already discussed, right? Mr. Luis Hernandez: Yes.
Mr. George: Ginger is on vacation so I am just here stepping in for her. Mr. Luis Hernandez: Excellent report.

B.	Engineer
Mr. Luis Hernandez: As to the District’s engineer, there is nothing to present.

C.	Club
1)	Discussion of Monument Features and Consideration of Estimate #2022-18 from Ortiz Construction Services
2)	Discussion of Live Fence (approximately 3,500 linear feet)
3)	Discussion of Halloween Event
Mr. Luis Hernandez: As for the club, do you want to discuss it, Yamilet?
Ms. Milan: The playground repairs were completed yesterday. They are going to be painting today.
Mr. Luis Hernandez: Not only that, the door to come in out needed to be fixed because someone broke it. They replaced the broken part this morning. Moving on with the club items, we have several items that the community could consider. The first one is that the community doesn’t have any type of signs to let people know what the names of the subdivisions are and people call them all different names that are not correct. One idea has been discussed in the past is that would be nice and wise is to make the distinction so people will recognize the areas. We have a proposal of a suggested type of sign that does not require permits.

Mr. Valdes: So, this is a project that the Board have started looking into probably about three years ago before COVID. Obviously with COVID everything got delayed. The idea behind this, since you know that we have Tuscany I, II, and III, because obviously this is Phase I, then you have Phase II and Phase III, is that it would be easier to help someone not get lost as they are driving around to tell them I live in Tuscany I, or Tuscany II, or Tuscany III. There would a sign at the entrances, they would be lit up, which would make it easier because we wouldn’t need to install electrical. The original entrance sign just says Tuscany Village if I am not mistaken. This would make it easier. And like I said, we had discussed it a while ago, but then the pandemic made everything come to a standstill and it got tabled until later. I think we might be able to change the colors, which we might want to talk about because the clubhouse has to be repainted on the outside. Benjamin Moore was supposed to send three color schemes, which I am not sure whether or not they did?
Mr. Luis Hernandez: No, they have not. We haven’t received anything from them.
Mr. Valdes: We can try to match those color schemes. Maybe whatever colors are picked for the clubhouse and the trellises can match those.
Ms. Montanez: What about the one by the fountain?
Mr. Valdes: That one is staying. If the color changes for the clubhouse, that front wall will probably need to match. We can talk about colors later. When Benjamin Moore was asked a few years ago when we did the interior of the clubhouse, we wanted something that would match the floors. The floors are not new, but they are not old either, so we wanted to do something a little bit more modern, so we chose a light gray. We asked them for a different color on the outside, but whatever was outside should still match the building and transition into the inside with similar coloring so you don’t walk in from brown outside to gray inside. That is why they were supposed to give us three color schemes. At the same time, we want to try to make the club look a little different if we are going to repaint it.
Mr. Luis Hernandez: Since we have new members of the community attending, part of what the District does is it tries to define what projects need to be done and how we are going to allocate the funds for the District to pay for those projects. So, as Sergio was indicating, we start with the idea of doing something, determine whether or not it is a

priority, and that is why sometimes some of the projects don’t become a reality. The part that we know at this point is if we were to do anything now, it would be necessary to do the five entrances as we have described and it would cost the community around $20,000. At the same time, the District wasn’t able to options, but at the same time, by using the same vendor that has already painted in the community, he will be able to paint the main area, meaning the club and the fountain area for $28,350.00. He also gave us a proposal for the area by the second pool because the bathrooms need to be upgraded. The toilets are obsolete and all of that needs to be lifted and changed to something new. Thankfully it is not that much, around $8,000, but to replace everything in the bathroom will be around
$7,000. He hasn’t received the final numbers, so he still working on getting us a proposal. So, with that, we have an idea of what the cost will be so the Board will be able to determine what will be priority.
Mr. Valdes: The proposal also entertains pressure-washing the rooftiles and most of the gutters will need to be replaced. The toilets need to be replaced, the urinals, counters, etc. They are old at this point.
Mr. Hernandez: So, those would be the three items related to the club. There is another item that I did want to report about. Recently we had a problem with an AC, and taking advantage that we were having this meeting, we could let the Board know. Despite the fact that we recently replaced all of the AC units, there is one unit that the warranty has already expired and the District needed to get the coil replaced.  The cost was
$2,125.00. Now, another item we need to discuss is the live fence that the District has. For those who have not seen it, the community has a hedge that covers around it, but unfortunately whitefly has affected it drastically. We recently received the last communication from the vendor who has been trying to make it come back to life because the cost for the District to try to replace it or put in an actual fence would be very expensive. We already got estimates, and the cheapest type of fence would cost around
$350,000 to go around the entire District. If we were to replace all of the fence, it is not going to be an easy, simple solution. So, we are trying to provide the Board with options. As of yet, I checked before coming to the meeting and the plants appear to be growing and acting the way they are intended to and we can continue with having the living fence, but it is an item that I wanted to bring up to the Board.

Ms. Fayad: What is the issue then?
Mr. Luis Hernandez: Whitefly. It is a little mosquito. Mr. Valdes: It eats the leaves.
Mr. Luis Hernandez: And that reduces the thickness of the hedge.
Mr. Valdes: As you drive around, you will see that the hedges, especially the perimeter side, are very thin. We had one year about six or seven years ago where we had to fumigate everything because even the trees had whitefly. After that, we have not had issues. We fumigate every few months, but I guess the whitefly decided to eat the hedge. They did a fumigation, and three weeks later they came back, which is not allowing anything that is left to regrow. We sprayed again, and it seems like it is beginning to come back. We were going to see about replacing the trees, but it is a big project to replace entirely. You can’t a fence on one side and not the other. I think the idea for the Board to understand what is going on, whether we change the trees or put in more fencing, that is a different story, but everyone needs to understand what is going on so we are going towards the same direction. We have not done anything the past few years because everything stopped not only with the economy, but also with the world.
Mr. Luis Hernandez: The plan was twelve years ago when we first bought the club, we started with the idea, but then we got prices for a wall to be done and concrete signs. Then, we came with the idea to do this again about three years ago, but it was put further down the priority list. As to the fence, based on the discussion I will be putting together some options with pictures so that the Board can start guiding us to how you want to move forward with this. The next item I think we have to discuss is the Halloween event. Mr. Valdes:	Yes.	Based on what is going on right now with the CDC and everything else, in fact they have dropped the social distancing, unless something happens drastically in the next two months, I would say we are good to go if everyone is in agreement. We can get some stuff from Costco or somewhere like that, and then we will need to get someone to decorate the club. We have a lot of things in storage that have been around for quite some time, so hopefully most of them will work. We might need to get some new stuff, but we will use what we can for what we have. Even if they don’t operate and are battery operated, we can still put some of them up and the kids will have fun just looking at it. I saw these banjo guys at Costco and there was a hay station

for the kids to take pictures at. I would say that it is a go at this point. I know that Yamilet is working on the details because we have talked about it, not doing just everything inside, but also some on the outside. If something were to happen, two months is a lot of time and a lot could happen in that time, we always have the option to just have tables outside and not let anyone inside the clubhouse to keep the employees and residents safe. Or, we have the option to open both doors and let people come in kind of like a haunted house that they can go through and tables of food and candy, water and soda, that kind of stuff. It depends.
Ms. Montanez: I would wait to see. I wouldn’t even do food. We have not done any of that for three years.
Mr. Valdes: It is not that we don’t have the funds, and the food that we will provide is finger food.
Ms. Montanez: But people come with family from wherever.
Mr. Valdes: We can do a scaled down version and there will be less people. When the event first started ten to twelve years ago, all that was provided was a little bag of candy for the kids. Then, it started growing and growing. Management started doing more, I started doing more, we hired a DJ, etc., and it took on a life of its own. After the last two years, we are thinking of going even bigger. If we are going to have it, I like to do things right. Unless we have to scale back because it is a safety issue, then that is a whole different ball game. If we are going to have it, and we do have the funds, then I think we should move forward with it and do something nice like we have done before, if not even bigger. We have never had speakers outside. That is an idea we had before COVID to kind of liven up the street. There are a few families that would get really into it.
Mr. Luis Hernandez: Yes, several moved their barbeques to their front yards. Ms. Ortega: And they put tents in their driveways.
Mr. Valdes: Yes. This year Halloween is on a Monday, so maybe it is not going to be quite all that, but I am sure some of them will still do their version. The ones that were really party animals moved. That is why I thought maybe we can put some speakers outside, too, rather than have a DJ. It is not going to be that big of a deal, some of the employees can do some of the work, and we will get people to decorate. It will be a nice party, and if something changes and we have to do everything outside, we will.

Mr. Luis Hernandez: Before we move away from this item, does the Board want to take any actions with regards to the entrance features, the painting of the clubhouse, and the painting of the other facility? The District does have reserves, we currently have
$77,000 for items like this. We could consider the $28,000 for the painting of the facility. I don’t know how you want to proceed?
Mr. Valdes: I think if we are going to paint the entire community and the perimeter wall, this would be the time. I think we need to look at colors and can move forward with that once we get the proposal from Benjamin Moore. I was hoping we would have it here so the three of you could also look at it. I think it would be a good time to do it. What I can once Benjamin Moore provides the information because I don’t know if they are going to bring it in person or send it through email, Luis can provide it to all of you.
Mr. Luis Hernandez: The color has nothing to do with the motion. The action from the Board would be authorizing expenditures, and once you combine them, it will be
$43,350.00 for the painting of the clubhouse and bathroom repairs.

On MOTION by Mr. Valdes seconded by Mr. Jesus Hernandez with all in favor, the proposals for painting the clubhouse and bathroom repairs from Ortiz Construction Services were approved.

Mr. Luis Hernandez: The front entrances, is there anything you want to do about that item? The total cost is $3,830.00 per entrance feature sign, and $250.00 for installation labor. With five entrances, the total would be $20,400.00. If you want to move forward with that, I would just need a motion authorizing to put in the five entrance monuments for an amount not-to-exceed $20,400.00.

On MOTION by Mr. Jesus Hernandez seconded by Ms. Fayad with all in favor, the proposal to put in five entrance feature monument signs was approved; not-to-exceed the amount
$20,400.00.

D.	Manager
1)	Consideration of Proposed Rate Increase from Vested Security
Mr. Luis Hernandez: Under Manager, I do have a couple items. This is just a formality that I am presenting to the Board because this was discussed at the time that

we adopted the budget. What you are seeing right now is the proposal from Vested Security for the increases starting on October 1st. Once again, this increase was already contemplated prior to adopting the budget, so based on that, my recommendation and request will be for the Board to accept the presented proposal to continue services with Vested Security.

On MOTION by Mr. Valdes seconded by Ms. Montanez with all in favor, the proposed rate increase proposal from Vested Security was accepted.

2)	Consideration of Proposed Rate Increase from Tony’s Nursery & Garden
Mr. Luis Hernandez: The next item you will see was also anticipated and contemplated at the time when we adopted the budget. Tony’s Nursery & Garden also asked for an increase, and I will just be asking the Board for a motion to accept the increase that will start to take place on October 1st.

On MOTION by Mr. Valdes seconded by Ms. Fayad with all in favor, the proposed rate increase from Tony’s Nursery & Garden was accepted.

3)	Ratification of Invoice 29066 for Perimeter Walls Maintenance from Ortiz Construction Services
Mr. Luis Hernandez: The next item, just to let the Board know, the work has already been done. At the same time, it was necessary to clean the wall to maintain consistency, so it was cleaned, and I will be asking for a motion to ratify Invoice 29066 from Ortiz Construction Services.

On MOTION by Mr. Jesus Hernandez seconded by Mr. Valdes with all in favor, Invoice 29066 for perimeter walls maintenance from Ortiz Construction Services was ratified.

4)	Consideration of Estimate #2022-14 for Sidewalks Maintenance from Ortiz Construction Services
Mr. Luis Hernandez: Now we come to a big item that we have. To let everyone know, we have several addresses where we have sidewalk issues and concerns. As you can see, it is a long list. To repair all of the sidewalks listed, it is estimated that the cost

will be around $66,000.00. The main issue and concerns are that we have already had people falling. Whenever we see an emergency situation, it is required for the CDD to step up and fix the areas. Based on that, my recommendation and request to the Board is to accept the presented proposal and to allow us to start the work as soon as we can. One of the items that needs to be mentioned is that concrete is a scarce item, so the fact that we are going to starting doesn’t mean that we are going to be able to finish everything as quickly as we have in the past. Right now, if you need to get concrete delivered, you need to make special arrangements. So, that has made things more complicated and difficult. With that being said, I will leave that up to the Board to discuss.
Ms. Montanez: There are trees that have lifted the sidewalks completed in a few places. I thought everybody had to have the trees removed.
Mr. Valdes: The homeowner has the option.
Ms. Montanez: So, we are going to repair the sidewalk and this will happen again in another year?
Mr. Valdes: It takes longer than a year. They go in and clean up everything.
Mr. Luis Hernandez: And they put a root barrier in. Whenever you have a root that is affecting a piece of sidewalk, they have to remove it. They need to cut and trim all of the roots that are causing the problem, and then put in a root barrier so you won’t have the same problem again.
Mr. Valdes: They do sometimes come back unfortunately, but to answer your question, we cannot force the homeowner to remove the tree. We can only give them information, but we are still obligated to repair any damage.
Ms. Montanez: When will all happen? Now? Or is it going to affect the holidays? Mr. Valdes: It is going to take a while I assume because based on what Luis is saying about the concrete, I think most likely the work will be done according to priority of
worst areas first.
Mr. Luis Hernandez: The vendor will try to do everything as quickly as possible depending on how fast the concrete is available. With that being said, is there a motion from the Board to move forward with the sidewalk repairs?

August 26, 2022	South Kendall COD

On MOTION by Mr. Valdes seconded by Ms. Fayad with all in favor, Estimate #2022-14 for sidewalks maintenance from Ortiz Construction Services was approved.

FIFTH ORDER OF BUSINESS	Financial Reports
A.	Acceptance of Check Run Summary
B.	Acceptance of Balance Sheet and Income Statement
Mr. Luis Hernandez: Moving forward, next we have the Financial Reports, which you will find under Section V. Tab A contains the check run summary and tab B has the balance sheet and income statement. With that being said, unless anyone has any questions on the financials, I will be asking the Board for a motion to accept the financials at this time.

On MOTION by Ms. Montanez seconded by Mr. Valdes with all in favor, the Check Run Summary and the Balance Sheet and Income Statement were accepted.

SIXTH ORDER OF BUSINESS

Supervisors	Requests Audience Comments

and

Mr. Luis Hernandez: Are there any Supervisor's requests? Hearing none, are there any audience comments? Not hearing any, thank you to everyone for coming to the meeting today.

SEVENTH ORDER OF BUSINESS	Adjournment
Mr. Luis Hernandez: Unless anyone has any other District business to discuss, a motion to adjourn the meeting would be in order.

On MOTION by Mr. Valdes seconded by Ms. Montanez with all in favor, the meeting was adjourned.

Sergio Valdes (Oct 31, 2022 13:57 EDT)

Secretary / Assistant Secretary	Chairman / Vice Chairman

Created:

2022-10-31

By:

Luis Hernandez (lhernandez@gmssf.com)

Status:

Signed

Transaction ID:

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08-26-22Minutes-SouthKendall
Final Audit Report	2022-10-31

"08-26-22Minutes-SouthKendall" History
Document created by Luis Hernandez (lhernandez@gmssf.com)
2022-10-31 - 4:07:13 PM GMT- IP address: 50.196.79.65

0'o Document e-signed by Luis Hernandez (lhernandez@gmssf.com)
Signature Date: 2022-10-31 - 4:13:10 PM GMT - Time Source: server- IP address: 50.196.79.65

e. Document emailed to sergio_valdes@bellsouth.net for signature
2022-10-31 - 4:13:12 PM GMT

Email viewed by sergio_valdes@bellsouth.net
2022-10-31 - 5:57:17 PM GMT- IP address: 104.28.55.236

0o Signer sergio_valdes@bellsouth.net entered name at signing as Sergio Valdes
2022-10-31 - 5:57:47 PM GMT- IP address: 75.74.25.25

0i, Document e-signed by Sergio Valdes (sergio_valdes@bellsouth.net)
Signature Date: 2022-10-31 - 5:57:49 PM GMT - Time Source: server- IP address: 75.74.25.25

9	Agreement completed.
2022-10-31 - 5 57:49 PM GMT

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