MINUTES OF MEETING SOUTH KENDALL
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the South Kendall Community Development District was held on April 22, 2022 at 9:00 a.m. at Tuscany Village Clubhouse, 12801 SW 133rd Terrace, Miami, Florida.

Present and constituting a quorum were:
Jesus Hernandez	Chairman
Sergio Valdes	Vice Chairman
Ernesto Frye	Assistant Secretary
Laura Montanez	Assistant Secretary

Also present were:
Luis Hernandez	District Manager
Ginger Wald	District Counsel
Yamilet Milan	Club Manager
Derek Montanez	Resident (by phone)

FIRST ORDER OF BUSINESS	Roll Call
Mr. Luis Hernandez called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor to Unexpired Term of Office for Seat #3
Mr. Luis Hernandez: Moving on to Item #2, Organizational Matters, the first thing is that I will remind the Supervisors that there is a vacant seat on the Board. Does the Board have anyone that they would like to appoint at this time?
Mr. Valdes: Yes. Laura Montanez.

On MOTION by Mr. Valdes seconded by Mr. Jesus Hernandez with all in favor Ms. Montanez was appointed to the vacant seat.

Oath of Office for Newly Appointed Supervisor
Mr. Luis Hernandez, being a Notary Public of the State of Florida, administered the oath of office to Ms. Montanez, asked her to fill out and sign the oath, and briefly

discussed the packet of new Board member documentation that was provided to her. The signed oath will become part of the District’s records.

Election of Officers
Mr. Luis Hernandez: Moving on, next we have Election of Officers. Every time that the Board makes any changes, you can also reconsider the slate of officers. Prior to appointing Laura, Jesus was Chairman, Sergio was Vice Chairman, and Ernesto and Betty were Assistant Secretaries. At the same time, Patti Powers from my office is Treasurer, I am the Secretary, and Rich Hans from my office is also an Assistant Secretary. At this point, the Board has the option to make any changes. All of the Supervisors have exactly the same powers. The only reason to differentiate Chair or Vice Chair or Assistant Secretaries is for purposes of signing documents, and the Chair or Vice Chair can only execute documents that have been approved by the Board. So, it is really just for signature purposes. With that being said, it is up to the Board.
Mr. Frye: I would like to make an announcement. I have left the community and had to change my voter’s registration address. I will be more than happy to assist the Board with this position until the Board finds a replacement, though.
Ms. Wald: You can’t. Legally, you can’t be on the Board if you have already moved out of the community. All of this Board’s seats are general election. If you no longer meet the qualifications, you have to resign.
Mr. Frye: Oh.
Ms. Montanez: So, we are back to having a vacant seat again? Mr. Valdes: Can it wait until the next meeting?
Ms. Wald: No, because he just made the statement on the record. Mr. Frye: So, I guess I am putting in my resignation?
Ms. Wald: Yes. Verbally on the record, Ernesto Frye has made the announcement that he no longer meets the qualifications to serve as a Supervisor of the South Kendall CDD, so he is resigning. He can put it in writing afterwards, but the Board needs to accept the resignation by motion.
Ms. Wald: You can appoint somebody else at some point. Mr. Valdes: That’s the problem.

On MOTION by Mr. Valdes seconded by Mr. Jesus Hernandez with all in favor Mr. Frye’s resignation from the South Kendall CDD Board of Supervisors was accepted.

Mr. Luis Hernandez: Coming back to what we were doing before all of that, we still need to elect our slate of officers. Does the Board want to make any changes, or just include Laura as an Assistant Secretary and keep the same slate?
Mr. Valdes: I think we should keep the same slate.

On MOTION by Mr. Valdes seconded by Mr. Jesus Hernandez with all in favor electing Ms. Montanez as an Assistant Secretary was approved; and the Board retained the same slate of officers.

Mr. Luis Hernandez: So, now the Board needs to be aware that we once again have a vacant seat.

THIRD ORDER OF BUSINESS	Discussion	of	Procedures	for
the General Election
Mr. Luis Hernandez: Moving on to Item #3, the next item is an announcement regarding the process for the general election. There are going to be three seats coming up for election in November, which are Seat #1, Seat #2, and Seat #4. So, Sergio and Laura do not have seats that are expiring, but Jesus, Betty, and the now vacant seat that Ernesto was in are up. The District will be posting this information and advertising it. This is just to pass on the information to the Board. The District doesn’t have any control or involvement. Any registered voters who are interested in running for one of these seats can go to the Miami-Dade County Supervisor of Elections to qualify during the week of June 12, 2022 to June 17, 2022. Once again, the seats are Seat #1, Seat #2, and Seat #4. To avoid having the same individuals running for the same seats, in the event that the existing Supervisors want to run for the seats, Jesus, you are in Seat #1, Betty is in Seat #2, and the vacant seat that Ernesto was in is Seat #4. This is an announcement that needs to be made as part of the public record, and the same document you are seeing will be advertised.
Ms. Montanez: If you run, how does the voting work?

Mr. Luis Hernandez: You would go qualify for one of the seats, and if you are uncontested, meaning that no one else runs against you for the same seat, you would automatically be assigned to that seat. If more than one individual ends up running for the same seat, each candidate would run a campaign, and they would appear on the ballots and each South Kendall CDD resident would vote. Whomever receives more votes will win the seat.
Ms. Wald: It is a general election, the same as when you go vote for the President or any Commissioners on election day. If more than one person qualifies, then it will be on the ballot. The only people who can get that ballot are the people who vote and live within the community.

FOURTH ORDER OF BUSINESS	Approval	of	Minutes	of	the
February 25, 2022 Meeting
Mr. Luis Hernandez: Item #4 is Approval of Minutes of the February 25, 2022 Meeting. This would be the time to make any changes, corrections, additions, or deletions. If there are none, a motion to approve them would be in order.

On MOTION by Mr. Valdes seconded by Mr. Jesus Hernandez with all in favor the Minutes of the February 25, 2022 Meeting were approved as-presented.

FIFTH ORDER OF BUSINESS	Update	on	Toddler	Park	and
Discussion on Options
Florida Playgrounds Proposal
Option 1
Option 2
Option 3
Option 4
GameTime Proposal
Ortiz Construction Services Proposal
Mr. Luis Hernandez: Item #5 is Update on Toddler Park and Discussion on Options. We provided in the agenda package everything we received. There is a resident who has been assisting the District in getting some costs for the playground. The District received four different proposals with different options from Florida Playgrounds. What they are presenting to you are Option 1, Option 2, Option 3, and Option 4. I accidently

typed Option 1 again where it should be Option 4. All of these are for equipment for kids ages 2-12 and each gives us different prices.  Option 1 is $29,304.00.  Option 2 is
$32,220.00. Option 3 is $32,277.00. Option 4 is $40,461.00. Initially, when I saw these numbers, nothing popped out at me. The District also went to the company that provided the existing equipment, GameTime. We contacted them, and they told us it will be around
$48,371.00 to replace the playground equipment.
Ms. Montanez: Didn’t they provide any images?
Mr. Luis Hernandez: Yes. It is more-or-less exactly the same as what we have, very similar. When you see the numbers, the total amount comes to $48,371.00. So, first we needed to determine what each are presenting. None of these proposals from Florida Playgrounds take into consideration that the District already has a rubber floor. Right now, the existing playground has that, so the quotes are missing the costs to remove them. To be able to change the equipment, you need to remove the rubber floor so you can install the new equipment, and then you need to reinstall it or put in a new floor. Just the pulling of the existing floor will cost $15,043.75 according to the GameTime proposal. So, in order to make the Florida Playgrounds quotes comparable, you would need to add around $15,000 to each of their quotes. All of them also present sales tax, not taking into account that the District is tax exempt. So, that has to be removed. Florida Playgrounds also didn’t include any costs for permits and drawings. If you are a governmental entity putting something in for public use, you need to have a permit. If you are going to be doing a playground in a private home, some people choose to do so without getting permits, but in our case, we do need to have a permit. The proposal we received from GameTime did include that. They estimated $1,400.00 for the permit and
$1,025.00 for the drawings. So, all of the proposals from Florida Playgrounds are short, approximately $17,000, because they didn’t include removal of the rubber flooring, nor the permits and drawings. Now, as I was talking about these, we went back to what was initially intended. When we first started looking at this, I tried to understand what the problem is. The problem is that the flooring has been getting rust. The equipment is fine, so replacing all of the flooring would be perfectly fine. This morning before the meeting I went to check and all of the poles and slides are in perfect condition. Replacing the flooring will cost around $8,500. It will be installed by the same company, GameTime.

They will provide a certification so if, for any reason, there are any incidents, the equipment will still be certified by the same company. So, all that you are doing is replacing the flooring. We don’t actually need to do permitting for just replacing the flooring, so I think that is the best solution for the community. That is the best I can tell you. Both companies are reputable. I was not able to get the delivery timeframe yet from Florida Playgrounds because they have not answered my email yet, but GameTime said it will take around twelve weeks to get the equipment onsite, plus the permits if we put in new.
Mr. Valdes: What about replacement?
Mr. Luis Hernandez: For replacement you don’t need to pull any permits. Ms. Montanez: When will it be available?
Mr. Luis Hernandez: They had it in stock a few weeks ago and someone bought it, so whenever you place the order, they will work on getting that. The cost of the actual flooring will also be paid for at the time we place the order.
Ms. Montanez: And they will install it? Mr. Luis Hernandez: Yes, they will.
Mr. Valdes: So, just to understand, if we were to replace everything, and a majority of it is still good, which I also noticed upon inspecting it, replacing it is around $50,000 with the flooring, while repairing it includes the floor and all of the metal throughout the playground for around $8,500.
Mr. Luis Hernandez: Yes.
Ms. Montanez: I think it makes more sense to just repair it.
Mr. Valdes: Yes. That is a lot of money difference in cost. Originally, I was inclined to have the whole thing replaced, but based on what I am hearing and its condition is still good, that is a lot of money. If they certify it and replace anything metal, meaning nothing should go wrong with the equipment, I think the best thing to do is do the replacement with GameTime, because then you are saving $40,000. With the way things are right now, you never know if another project is going to come up. I don’t know if anyone else wants to share their opinions?
Mr. Jesus Hernandez: I agree. Ms. Montanez: Yes.

Mr. Luis Hernandez:	So, a motion authorizing the replacement of the rubber flooring would be in order; not-to-exceed the amount of $8,500.

On MOTION by Ms. Montanez seconded by Mr. Valdes with all in favor the Board approved replacing the rubber flooring for the toddler park for an amount not-to-exceed $8,500.

SIXTH ORDER OF BUSINESS	Consideration of Increase from
Vested Security, starting on October 1, 2022
Mr. Hernandez: The District is starting to work on the proposed budget and just to fill you in, at the time we are starting to do that, we also need to talk to each of the vendors to determine whether or not they might have any increases. Vested Security has actually requested one, starting on October 1, 2022, which is the beginning of the next fiscal year. This will allow the District to include the realistic costs to our budget so that we will have enough funds to accommodate that if the Board approves it. With that being said, they have asked to increase the current rate from $17.77 to $20.55, which is a difference of
$2.78. The information that they provided with us also lists how much more it will be per day and year. The total increase per year will be $24,619.68 for the District to continue to have the security services 24/7 as we currently have.
Ms. Montanez: Is this the first increase they have requested since the last budget?
Mr. Luis Hernandez: Yes, and the salaries of all of the employees are tied to what they are charging us.
Mr. Valdes: Yes. This is not what the guards charge, but what the company charges. The guards make around $15.00 an hour. What has been happening in this industry is that many of them are leaving for other posts because other companies are becoming more and more competitive.
Ms. Montanez: So, then does this amount also include what we are paying for security services?
Mr. Valdes: Yes. A majority of the money goes to the guards.
Ms. Montanez: But they haven’t asked for anything since the last budget?
Mr. Valdes: No. Probably even before that. I don’t think that they requested one last year.

Mr. Luis Hernandez: No, they didn’t ask for an increase last year.
Mr. Valdes: So, it has been at least two years. Inflation is at 7%, and we don’t want to lose the guards that we have here. I think considering what they do and with some of the things they have to do, it is only fair.
Mr. Luis Hernandez: It is important for us to discuss this because it will affect the next fiscal year budget. It will not affect the current one; otherwise we would have to go into our savings. This will not take into effect until the start of the next one. Based on the discussion I have been hearing, I will ask for a motion to approve the increase to the contract so it can take effect starting on October 1, 2022.

On MOTION by Ms. Montanez seconded by Mr. Valdes with all in favor the Board approved the proposed increase from Vested Security to take effect, starting on October 1, 2022.

SEVENTH ORDER OF BUSINESS	Consideration	of	Resolution
#2022-03 Approving the Proposed Fiscal Year 2023 Budget and Setting the Public Hearing
Mr. Luis Hernandez: Moving forward, next we have the proposed budget. As I was explaining, the Florida Statutes require the District to receive the proposed budget from the management company by June 15th and we need to wait at least sixty days to set the public hearing to adopt the final version. So, what you are seeing today is just the presentation from the management company, GMS, and what it is explaining is the estimate of costs the District will be incurring in order to maintain and provide all of the required services. This shows the current adopted budget, what has been spent, and what is estimated to be spent for the next fiscal year. You will find that several of the line items will see some increases, which also means the total budget will see an increase. One of the line items is the one we just discussed for security services. Insurance has also gone up, so that has been taken into account. Also, GMS has not requested any increases in the last five years, so we are also exercising our right as per our contract to factor in a cost of living increase. We are asking for an increase of 5%. From then on, you can go from line item to line item, and there is one that I know we have not received

the final numbers for yet, which is the management from the clubhouse side. We may need to increase that line item, too. At the end of the day, if you look at the table on the bottom of page 2, you will see how much the homeowners are going to need to be paying, which is the main concern. The left-hand side shows the charges for the current fiscal year tax bill, fiscal year 2022. The community is divided into three sections based on how it is platted. There is Phase 1, Phase 2, and Phase 3 &4, which are combined. Based on that, the District has currently levied $1,500.65 for Phase 1, $1,514.72 for Phase 2, and $1,659.65 for Phase 3 & 4. It is important to notice that all of the services are the same, and the reason the maintenance has been done this way is because when the CDD was able to refinance and combine all of the series of bonds, the Board decided to keep the savings. At the same time, the Board indicated there wasn’t any need for increases and those funds would be put towards operations and maintenance costs. With that being indicated, the presented increase is $84.21 per year. That is a gross amount, so if someone pays it in November, it will be around $80.00, and roughly it is around $7.00 a month. Are there any questions from the Board? Once again, keep in mind that you are not adopting a final budget today. We are just looking at the proposed budget and setting the public hearing.
Ms. Montanez: The main question I have, I don’t understand what is covered in the budget here, versus the HOA fees we pay monthly. Here we have landscape maintenance. Is this all for the clubhouse?
Mr. Valdes: That covers the clubhouse and most of the common areas that are under the CDD. Then, you have from the HOA budget, the fronts of all of the homes, which are not covered by the CDD. So, that is covered through the HOA, and there may be some areas that are not part of the CDD, which the HOA would maintain and cover the additional expenses for.
Ms. Montanez: So, the sides of the roads and things like that?
Mr. Valdes: The fronts of the homes, if there is a breakage of a water line, etc., all of that is covered by the HOA.
Ms. Montanez: When you pay the landscapers, it is the same people, right?
Mr. Valdes: Yes. They get paid separately. They send one bill to the CDD for the common areas and services, and they get a smaller separate bill for the HOA.

Mr. Luis Hernandez: Anything in this particular community that is public, the green areas in the medians, the areas by the sidewalks and roads, all of those areas are maintained by the District, meaning South Kendall CDD. Everything from the sidewalks in are maintained by the HOA. This community has both the CDD and HOA working together to minimize issues. If you had two separate landscapers, it would be a nightmare. All of this is coordinated.
Mr. Valdes: A while ago, the HOA changed club management companies because the previous one refused to give us a budget for the clubhouse and the HOA. We figured out that some of the expenses could be moved to the CDD, which helps because the CDD can collect the expenses more easily than the HOA. At the end of the day, the money still comes from the homeowners.
Ms. Montanez: So, the painting is through the HOA?
Mr. Valdes: Yes. From the sidewalk in, it is the HOA because that is private property. The CDD has its own budget for the clubhouse and other things.
Mr. Luis Hernandez: Are there any other questions? Not hearing any, the earliest the District would be able to set the public hearing to adopt the budget would be June 24th. The next meeting after that is scheduled for August 26th. There are two ways to see it. If you believe this is close to what we will be adopting, we could set the public hearing for the June date. Otherwise, we could wait and further discuss it at the June meeting, but set the public hearing for the August date. Which option does the Board prefer?
Mr. Valdes: As long as we have quorum, I am not opposed to waiting until August. Mr. Jesus Hernandez: I may not be here.
Mr. Luis Hernandez: Okay, then let’s do the June date if that is better for everyone. The way we set the budget public hearing is to approve Resolution #2022-03. This resolution approves the District’s proposed budget, and it sets the date, time, and location for the budget public hearing. The date will be filled in to read June 24, 2022, the time will be our regular meeting time at 9:00 a.m., and the location will be here at the Tuscany Village Clubhouse, located at 12801 SW 133rd Terrace, Miami, Florida. With that being said, unless anyone has any questions or comments, or would like to make any changes, a motion to approve Resolution #2022-03 Approving the Proposed Fiscal Year 2023 Budget and Setting the Public Hearing would be in order at this time.

On MOTION by Ms. Montanez seconded by Mr. Valdes with all in favor Resolution #2022-03 Approving the Proposed Fiscal Year 2023 Budget and Setting the Public Hearing was approved; and the public hearing was scheduled to be held on June 24, 2022 at 9:00 a.m. at the Tuscany Village Clubhouse, 12801 SW 133rd Terrace, Miami, Florida.

Mr. Valdes: The last time we did an increase, and I don’t think we have had one for the last few years, but last time we did have a few homeowners come because they thought their taxes were going up $1,500 per month, not the whole year. That actually made things worse. At the time when it is proper, I know there is a letter that will be going out to all of the homeowners. We did try to put something in the letter to explain that. Can we put something bold and big at the bottom of the letter saying it is $84.00 for the whole year so that people don’t hold their breath from the moment they read the letter to hearing this at the meeting?
Mr. Luis Hernandez: We have been doing that, as well as putting in parathesis how much it will be per month because of that. I remember a few people came last time, and as soon as they heard it was $70-something for the entire year, they left.
Mr. Valdes: That is what I am saying. People will see the letter first. This will actually explain things clearly so that they are not holding their breath from the time they get the letter to the time they come to the meeting to understand what is really taking place. If I didn’t understand the letter and saw that number increasing like that, I would be holding my breath, too. I just want to make sure it is in the letter so they understand clearly that it is $84.00 total and $7.00 a month.
Mr. Luis Hernandez: Taking advantage of the statement Sergio just made, and for Laura, just for you to know, all of the units that are going to receive the increase will also receive a letter explaining all of this to them, letting them know why there will be an increase, and also letting them know they are welcome to come to the meeting and there is also a phone number included that they can call if they have any questions. My office has people who speak both languages and can explain what is going on, but still people will come. The reason we are doing this at 9:00 a.m. is because we have tried different hours, and those who were interested in coming have found it works better for them. And as I already indicated, we will explain all of this in the letter so it is clear.

Mr. Valdes: Perfect. When they see it, and obviously nobody wants to pay more, but at least they should be able to understand why there is going to be an increase. We want them to be able to understand what the true number is and not panic that it is going to be a lot more next year, especially when it is only a few more dollars. And yes, obviously this is an increase, but we have not had one for several years, and when you divide up the $7.00 over the last few years, we are talking about only a couple dollars a month if had we increased every year.
Mr. Luis Hernandez: Not only that, if you compare to other CDDs around this area, we are priced extremely well.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Luis Hernandez: Staff Reports. Ginger, anything to report? Ms. Wald: Nothing.
Mr. Luis Hernandez: Excellent report.

Engineer
Mr. Luis Hernandez: There is nothing to bring up from the District’s engineer.

Club
Mr. Luis Hernandez: Anything from the club, Yamilet? Ms. Milian: Nothing.
Mr. Luis Hernandez: Wonderful report.

Manager
Mr. Luis Hernandez:	Under Manager, I have nothing aside from that our next meeting will be on June 24th, at which time we will be adopting our budget.

NINTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
Balance Sheet and Income Statement
Mr. Luis Hernandez: Moving forward, you find the Financial Reports under Section
IX. Tab A contains the check run summary and tab B has the balance sheet and income statement. Unless anyone has any questions on the financials, a motion to approve them would be in order at this time.

On MOTION by Mr. Jesus Hernandez seconded by Mr. Valdes with all in favor the check run summary and the balance sheet and income statement were approved.

TENTH ORDER OF BUSINESS	Supervisors	Requests	and
Audience Comments
Mr. Luis Hernandez: Are there any Supervisors requests?	Hearing none, are there any audience comments, whether it be in person or by phone?
Mr. Montanez: None.

ELEVENTH ORDER OF BUSINESS	Adjournment
Mr. Luis Hernandez: Unless anyone has anything else to discuss, a motion to adjourn the meeting would be in order.

On MOTION by Mr. Jesus Hernandez seconded by Ms. Montanez with all in favor the meeting was adjourned.

Sergio Valdes (Jun 24, 2022 13:55 EDT)	
Secretary / Assistant Secretary	Chairman / Vice Chairman

Created:

2022-06-24

By: Status:
Transaction ID:

Luis Hermandez (lhernandez@gmssf.com) Signed
CBJCHBCAABAAHbEylNHqKkUVCjR74xphpktmAJOmynXg

04-22-22Minutes-SouthKendall
Final Audit Report	2022-06-24

"04-22-22Minutes-SouthKendall" History
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